Wednesday, 11 May 2016 14:13

NSW Department of Education taps SaaS for employee expense claims

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Its new SaaS, integrated solution scores highly on automation, scalability and user functionality.

Software technology group 8common Limited has announced it has kicked off the second stage roll-out of Expense8 on a Software as a Service (SaaS) basis to support the New South Wales Department of Education (DoE) Purchasing Card Solution.

The second-stage delivery will focus on onboarding card holders, driving usage and ensuring an orderly and timely roll-out. The first-stage delivery of the expense management solution went live in March, offering automated processes and excellent user functionality to DoE card holders.

Expense8 is on track to supply the expense management solution for around 5,000 card holders by the end of this year with further expansion expected in 2017 at the DoE corporate offices and across NSW public schools.

The contract with DoE was won by Expense8 following a public tender process and is for an initial three years with provision for a two-year extension.

“Since the go-live in March, we have reduced the complexity and time required to manage card acquittal processes and card holder information and spend data that was previously managed manually. The solution is straightforward to use and navigate, which will make the onboarding of card holders much easier,” said Barbara Soiland, Director, Shared Services Business Services, DoE.

Besides DoE, Expense8 is working with many other government clients including the Federal Treasury, NSW Police Force, Australian Electoral Commission, Northern Territory Government, and Transport for NSW. Its solid expertise and deep experience in this sector place Expense8 in a good position to service one of its largest government clients to date.

“We are pleased with how the first-stage implementation went and it’s a great start to our partnership. We will continue to make sure that all hands are on deck as we prepare and work through the second stage go-live,” said Nick Gonios, CEO, 8common.

The NSW DoE is one of the largest single organisations, public or private, in Australia. The DoE delivers high quality, internationally competitive public education with a recurrent budget of $12.8 billion.

Expense8 is an integrated software solution that streamlines the accounting, reporting, tax compliance and governance of employee generated expenses and corporate travel bookings. Tailored for each client, Expense8 provides organisations with all the tools needed for employees to plan and book business trips and reconcile travel and corporate expenses.


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Ray Shaw

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Ray Shaw ray@im.com.au  has a passion for IT ever since building his first computer in 1980. He is a qualified journalist, hosted a consumer IT based radio program on ABC radio for 10 years, has developed world leading software for the events industry and is smart enough to no longer own a retail computer store!

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