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Monday, 09 May 2022 17:38

How flowcharts help increase your productivity

By Guest Writer

GUEST OPINION: Modern technology has offered us a great variety of complex solutions to reach higher efficiency. Yet, despite that, flowcharting is still standing firm because of its simplicity and great functionality. 

The following broad spectrum of benefits explains how a flowchart helps increase your productivity. You will find it a brilliant tool whether being an IT engineer, marketing agent, high-level manager, etc. There are many tools available on the market to make flowcharts. However, we recommend using Zen Flowchart’s free online flowchart maker due to its simplicity.

FLOWCHARTS 3

Clear documentation

Explicit visual representation is one of the salient advantages. A flow chart depicts complex processes by a wide range of symbols organized in chronological order. In addition, this type of diagram provides you with a big picture of an entire process from the start to the endpoint.  

The flow mapping method in process documentation allows you to trim pages of interpretation down into a well-structured layout on a piece of paper. Hence, you can grasp the clarity of complex process steps at a glance rather than spending hours reading thick and complicated documents. 

The highly condensed content of a flowchart also serves as a time-saving means of transferring information. For instance, employers can use an organizational chart to introduce different business processes to recruits quickly. Meanwhile, it will be a great visual aid for marketers to present new projects to rehearse clients.

Logical process planning 

Have you ever encountered difficulty in making plans or deploying new strategic projects? If a "Yes" pops up, then a flowchart will be your right-hand man. 

It is common to be uncertain about where to start, which resources to access, and how things possibly turn out when setting up a new plan at first. Another problem with the planning process is figuring out the sheer volume of ideas and data and putting them into their proper places.

Streamlining the flow of thoughts will keep you lucid and avoid undesirable structural chaos. Fortunately, a process flow diagram is a helpful assistant in guiding the natural order when brainstorming in a more logical sequence. It classifies and threads input by types and process shapes, including process, document, decision, etc.    

Task distribution and tracking

By succeeding in mapping a flow process chart, you will become more insightful in managing all involved process steps. In addition, the visual description of flowcharts gives specific disclosure of the same tasks to be performed and how to accomplish them. 

Additionally, it doubles as a functional tool to monitor task implementation progress. By looking at a flow mapping template, you can easily track the current process's completion percentage. It also enables you to identify pending or overlapped tasks, possibly holding back the overall progress in real-time. 

The application of graphical representation in task distribution and tracking is workable in various contexts, such as individual tasks or business process management. For example, a project manager can improvise a high-level process map to clearly assign specific duties to each team member and simultaneously evaluate their performance. 

Time quantification

Whether task timing is proper or not is a correlative attribute to the process's feasibility and extent of completion. However, it is relatively ambiguous for us to quantify this metric. 

Fortunately, time setting can be more rational and practical, thanks to flowcharts. Their comprehensive layouts offer a breakdown of realistic workload, enabling individuals to visualize and estimate better how much time a task requires. 

By knowing precisely the number of steps involved in a business process modelling, a business strategist can make a more reasonable project term. Likewise, a team leader can boost members' productivity by setting appropriate deadlines for their assignments. 

The application of flow mapping methodology is also helpful for project time management as efficiency is one of the key performance indicators to evaluate deadline-driven tasks. 

Bottleneck identification and problem solving

A basic workflow diagram integrates all resources on one page so that it can reveal hindrances to the outcome. It is easier to spot unnecessary steps or unworkable ideas that decelerate the working pace. 

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