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Monday, 20 September 2021 16:19

Can time tracking software improve your team's performance?

By Guest Writer

GUEST OPINION: One of the biggest challenges a business manager faces is to find the right way to keep track of employees progress on work without micromanaging or unnecessarily checking. After all, who can perform efficiently when they are constantly looking over their shoulder? On the other hand, when a business doesn’t have solid evidence into how employees spend their time they are more likely to face the consequences of it. 

Time tracking software has emerged as a vital tool for many businesses, providing them with reports which businesses can use to keep teams achieve bigger goals and help grow the bottom line. With, a simple time tracking system downloaded to each employee's working device will allow you to see exactly where company time goes. The software keeps a record of huge amounts of data that can help business owners to make better planning based on important information. If you are looking for a solution to improve your project management with time tracking software, start with making a plan on how to use this software to support your team’s performance. 

If you are implementing time tracking software for the first time in your organization, it is important to explain to your employees the positive sides of it and how this data will be used to improve their performance. After all, time tracking software is mainly used to improve productivity, increase performance, create accountability and get an overall overview of your team’s performance – not to snoop employees’ necks.

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How to Select The Right Time Tracking Software

There's a wide range of time tracking software available in the market. Business owners need to consider which solution will cover their needs. Go through your requirements precisely to pick the best time tracking software to fulfil all your needs. There are a variety of uses, including: 

  • Businesses can use time tracking apps to monitor if-office employees, remote employees, non-salary employees, contractors, and freelancers.
  • Employees can be held accountable for misusing time or taking unnecessary time for any task. 
  • Managers will be able to report accurately to the top management about the productivity level and working hours of their team members.

The reports provided by time tracking can be a real eye-opener for the leaders to help them maximize their ability to observe progress and assign tasks accordingly. 

Discover Insights and Make Improvement With Time Tracking

While managing a team, do you know the hours your employees spend attending meetings, answering emails or browsing the web? Having a timer installed in your employee's laptops allows you to easily account for every minute of their working hours. Besides that when employees know that their manager is monitoring them, they are less likely to scroll through social media or do any other personal task. In short, time tracking holds your employees accountable and makes them more productive.

The time tracking tool offers several different visual charts to give you a clear idea about a team's productivity. You can see how long your employees are working and how work is progressing in real-time, and finally produce all this data in a visual graph to let you see at a glance all the work of all employees. This graphical data also makes it easy for you to understand the efficiency and productivity of each employee and so much more. Another great feature of time tracking software is that it doesn’t only record productive hours but also idle hours. So when an employee doesn’t work for a certain period of time the software records this time as idle time and keeps a record of the total hours that an employee actually spent doing nothing. This way you can precisely know who’s working on what, when and how actively they performed their task. With a clear picture of what employees are doing, you’ll be able to make improvements where it is needed.

While time tracking software captures the work activities of employees in detail, but as a business owner, your focus should not be catching minor issues. You should know that while working employees will take short breaks or get distracted. If you question your employees for all these minor issues it may cause stress and result in burnout. So when you have a lot of data, you should know how to use it so that you can better organize everything. 

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Setting Clear Policy and Goals

Implementing an employee time tracking app will bring great results for project managers, with valuable insight and data you can run your team more efficiently. While you are managing a team, start with being upfront about how you plan to finish a project or other tasks and take advantage of a time tracker to meet the deadlines. Discussing openly with your team members about the reason for time tracking and monitoring employees goes a long way towards maintaining morale. 

There is no doubt that time tracking software plays a powerful part in keeping employees on track but setting specific goals also plays an equal role in motivating employees to work productively. When you set specific goals and stick to them, it becomes easier for the employees to perform and show great results. While setting goals keep in mind that every employee has his own way of approaching their workload and distribute the tasks accordingly to result in more successful and cost-efficient projects.

Tracking time is the first step to bring better results for your team. Along with careful planning, long-term goals and transparent policies, time tracking software supports the entire team's productivity. While there are many options available, CloudDesk employee monitoring software is an all-in-one solution to track employee working hours across projects, track attendance, breaks, idle hours and track project progress. It is the best time tracking software that is integrated into a fully-featured project management and team collaboration solution to help you get the ultimate success in your business.   CloudDesk offers a Free Trial Option to help you understand the software better. Try the option to learn more about the many benefits that come with CloudDesk software and find a plan that works for you. The clock is ticking!

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