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The New Zealand Government’s department of Building and Housing has contracted ECM vendor, Objective Corporation, to design and implement a solution to manage its information, knowledge and records as an important strategic asset, and to support the growth of its knowledge base and the dissemination of information across the department.

The Building and Housing department’s chief advisor information, Mike Winiata, said today the Objective solution would primarily be used to manage the creation, storage, retrieval and retention of all electronic documents – of which the department currently has around 500,000 - and the management of records to establish a centralised repository of the department’s entire corporate, business and customer information.

Winiata said Objective will also be used to gather and collate information that will enable “well-informed policy advice and operational decisions. He said approximately 400 department staff will use Objective, and the solution will be integrated with some existing and new business applications, and deployed across all department desktop computers and laptops.

The department currently has approximately 500,000 electronic documents, increasing in size by approximately 10percent per annum, as well as an estimated 200,000 to 300,000 business related emails and 200,000 paper-based documents.

According to Objective, once implemented, its solution is also expected to support the department’s business operations and legislative requirements by automating the management of key business information and records, providing workflow and tracking capability for key Ministerial servicing business processes including Official Information Act, Privacy Act and Ministerial requests, providing business systems with additional document version control and record keeping functionality, managing the integrity of information, knowledge and records as an important strategic asset, and facilitating and providing an evidence base for ensuring statutory compliance.

Winiata said Ojective was selected because the department “needed an enterprise solution that would manage our entire information life cycle, integrate with existing and new business applications, and support the department in meeting its statutory compliance obligations under the Public Records Act 2005.”

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