Home Cloud Accounting Xero plugs quote gap

The latest release of the Xero cloud accounting service includes the capability to issue and process quotes and estimates.

Quoting has been a standard feature of desktop accounting software for years, and is also a feature of most cloud accounting systems aimed at SMEs, such as MYOB Essentials.

But one of the shortcomings of Xero has been that it didn't include a mechanism for providing customers or potential customers with a quote or estimate for the supply of goods or services. For several years, the recommended workaround has been to use a draft invoice instead.

That's changed with the latest release of Xero.

While Xero's new quotes feature is said to provide users with greater visibility of the sales pipeline, the ability to respond rapidly to opportunities (e.g., by copying a previous quote), and the prospect of getting paid faster (by reducing ambiguity about what will be supplied and at what cost), it has been given a mixed reception by users.

While many responses were positive, other users pointed to shortcomings such as a failure to give customers preset discounts (Xero has acknowledged that this is a bug), the exclusion of quotes from budget forecast reports, and the inability to convert draft invoices to quotes (a function that is on Xero's to-do list).

In addition, some users requested mechanisms for handling deposits received when quotes are accepted, or turning prepayments received against quotes into a series of invoices as the work is performed.

Xero's Sales dashboard (illustrated above) provides a summary of quotes in progress, including draft, sent, accepted and expired quotes.


Site24x7 Seminars

Deliver Better User Experience in Today's Era of Digital Transformation

Some IT problems are better solved from the cloud

Join us as we discuss how DevOps in combination with AIOps can assure a seamless user experience, and assist you in monitoring all your individual IT components—including your websites, services, network infrastructure, and private or public clouds—from a single, cloud-based dashboard.

Sydney 7th May 2019

Melbourne 09 May 2019

Don’t miss out! Register Today!



Australia is a cyber espionage hot spot.

As we automate, script and move to the cloud, more and more businesses are reliant on infrastructure that has the high potential to be exposed to risk.

It only takes one awry email to expose an accounts’ payable process, and for cyber attackers to cost a business thousands of dollars.

In the free white paper ‘6 Steps to Improve your Business Cyber Security’ you’ll learn some simple steps you should be taking to prevent devastating and malicious cyber attacks from destroying your business.

Cyber security can no longer be ignored, in this white paper you’ll learn:

· How does business security get breached?
· What can it cost to get it wrong?
· 6 actionable tips


Stephen Withers

joomla visitors

Stephen Withers is one of Australia¹s most experienced IT journalists, having begun his career in the days of 8-bit 'microcomputers'. He covers the gamut from gadgets to enterprise systems. In previous lives he has been an academic, a systems programmer, an IT support manager, and an online services manager. Stephen holds an honours degree in Management Sciences and a PhD in Industrial and Business Studies.


Popular News




Guest Opinion


Sponsored News