Home Business Software Adobe launches free Scan app and upgrades Sign

Adobe launches free Scan app and upgrades Sign

Adobe has enhanced its Document Cloud with a new Scan mobile app that includes OCR, alongside an improved version of the Sign digital signing app.

Adobe Scan for Android and iOS lets users photograph documents and other images, and then it automatically enhances the result and applies OCR to extract any text before saving the result as a PDF file.

Scan uses Adobe Sensei to detect boundaries, crop, correct perspective, remove shadows and sharpen text.

As well as taking photos within Scan, the app allows the user to select existing images from the camera roll.

Scan includes OCR at no charge, unlike some similar apps that only include that feature in paid versions.

The finished PDF is stored in Adobe Document Cloud, and Scan works with free as well as paid Document Cloud accounts, although subscribers do get additional capabilities including editing, organising and signing.

Adobe Scan Capture Screen iOS

Adobe Document Cloud group marketing manager Lisa Croft emphasised that Scan is useful for capturing more than conventional paper documents such as receipts, letters or business cards. It also works with photographs of whiteboards (eg, in meetings) and presentation slides (eg, at conferences).

“Adobe Scan represents a radical reimagination of how to capture your most important document content,” said Adobe digital media executive vice-president and general manager Bryan Lamkin.

“Adobe invented PDF creation for PCs, and with Adobe Scan we’re doing the same for a mobile-first world. As part of Adobe Document Cloud, new apps like Adobe Scan integrate with services in Adobe Sign and Acrobat DC, offering a modern document experience with unprecedented value to our customers.”

Talking of Adobe Sign, a new version of the app released alongside Adobe Scan includes five additional features.

Cloud-based digital signatures as standardised by the Adobe-led Cloud Signature Consortium can now be used within Sign. This feature was previously restricted to selected customers but is now generally available.

Cross-device signature capture makes it possible to capture handwritten signatures even on computers that aren't touch-enabled. This works by sending a message to a mobile device running the Sign app, capturing the signature, and then adding it to the document.

Adobe Sign

Emails sent to request and confirm signatures are now fully customisable to reflect the corporate or brand style.

Business stamps such as company seals or analogues of physical stamps such as "Received" can be added to documents. This includes personal identifiers such as the Hanko stamps used in Japan.

There are several new integrations for Adobe Sign: ServiceNow, SharePoint Online (joining existing support for on-premises SharePoint installations), Salesforce.com (now including use in conjunction with Outlook and Gmail), and Apttus Contract Lifecycle Management for Microsoft Dynamics.

TAFE Queensland has used Adobe Sign to reduce the time spent on pre-induction paperwork from about 40 minutes to less than 10, induction registration paperwork from about an hour to around 30 minutes, and onboarding paperwork from two weeks to 10 minutes.

“Adobe Sign cut the time to induct apprentices and trainees for training courses and allowed us to have richer, more meaningful engagement with students and employers,” said TAFE Queensland SkillsTech manager of recognition and workplace services Jo Adams.

“It also made us more competitive with smaller, more agile private learning institutions.”

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Stephen Withers

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Stephen Withers is one of Australia¹s most experienced IT journalists, having begun his career in the days of 8-bit 'microcomputers'. He covers the gamut from gadgets to enterprise systems. In previous lives he has been an academic, a systems programmer, an IT support manager, and an online services manager. Stephen holds an honours degree in Management Sciences and a PhD in Industrial and Business Studies.